What Clockify is (in plain English)

Clockify is a simple, flexible time tracker that scales from a two‑person shop to a global team. The core plan is free forever with unlimited users, projects, and tracking, so you can roll it out across the whole company without worrying about seats. It bundles timekeeping, basic reporting, and multi‑device access; then you can add advanced back‑office features (approvals, scheduling, invoicing, expenses, budgets) on paid plans when you’re ready. Millions already use it, which means it’s battle‑tested. (clockify.me)

Why it matters for a solid Back Office

• Single source of truth for hours, costs, and status. Track billable and non‑billable time, see costs and profit, and keep project budgets visible to finance and operations. This replaces scattered spreadsheets with one auditable system. (clockify.me)

• Tight approvals and audit trail. Submit and approve timesheets, time off, and expenses with roles, reminders, and permanent records—great for payroll readiness and audits. (clockify.me)

• Payroll‑ready exports. Capture attendance, overtime, breaks, and time off, then export clean datasets for payroll or your accounting stack. (clockify.me)

• Forecasting and budget control. Set estimates/budgets, get alerts before you overspend, and compare scheduled vs. tracked hours to stay on plan. (clockify.me)

• Reliable operations. You get 24/7 human support, ~95% customer satisfaction, and 99.99% service uptime, which is what a back office needs to run without drama. (clockify.me)

Core ways your team tracks time

• Real‑time timer and weekly timesheets. Start/stop a timer or fill out a quick weekly sheet—whichever fits the team’s rhythm. (clockify.me)

• Calendar view that mirrors your day. See your week as blocks, connect Google or Outlook to compare planned vs. tracked, and turn events into time entries. (clockify.me)

• Automatic tracker (desktop) with privacy. Log which apps and websites you used and convert them into entries later. Data is stored locally on your computer for privacy. (clockify.me)

• Kiosk for shared devices. Clock in/out with a PIN on a tablet or laptop—perfect for field teams, clinics, warehouses, and front desks. (clockify.me)

Management features that tighten the back office

• Approvals and locking. Route timesheets, time off, and expenses for manager sign‑off; approved records lock for integrity. (clockify.me)

• Time off (PTO) management. Set policies, accruals, holidays, and balances with manager approvals. Note: Time off is a paid feature. (clockify.me)

• Scheduling and capacity. Plan shifts and project assignments, publish schedules, and see team utilization. Note: Scheduling is on Pro/Enterprise plans. (clockify.me)

• Invoicing and expenses. Create invoices from billable time/expenses, attach receipts, and manage status. Note: Invoicing (Standard+) and Expenses (Pro/Enterprise) are paid features. (clockify.me)

• Team management and permissions. Set roles, rates, capacity, and access rules; bulk edit users and export your team directory when needed. (clockify.me)

Reporting and analytics your finance team will love

• Bird’s‑eye to line‑item detail. Dashboards, Summary/Detailed/Weekly reports, and custom breakdowns give you both the big picture and the granular view. Export to CSV, Excel, or PDF. (clockify.me)

• Attendance and overtime. Daily start/end times, breaks, capacity, and overtime for compliance and payroll checks. (clockify.me)

• Budgets, costs, and profit. Track progress against time or money estimates; include expenses in budgets; trigger alerts before you exceed thresholds. (clockify.me)

• Scheduled and shareable reports. Auto‑email reports to stakeholders on a cadence to keep everyone aligned. (clockify.me)

Where it runs (so adoption is easy)

• Everywhere your team works. Web app, desktop apps for Mac/Windows/Linux, iOS and Android mobile apps, and a browser extension for timer‑from‑anywhere workflows. (clockify.me)

• Kiosk and modern browser support. Set up shared devices and rely on current Chrome, Edge, Firefox, Safari, or Opera for smooth usage. (clockify.me)

Reliability and support

• Always‑on help. 24/7 human support, fast responses, and a long‑running ~95% satisfaction score mean issues don’t stall payroll or month‑end close. (clockify.me)

• Built to stay up. 99.99% service uptime is published across product pages, giving IT and ops the confidence they need. (clockify.me)

Pricing snapshot (quick, practical)

• Free plan: Unlimited users, projects, and time tracking—great for company‑wide adoption from day one. (clockify.me)

• Paid add‑ons: Upgrade when you need approvals, scheduling, PTO, invoicing, expenses, advanced budgets, or specialized reports. (clockify.me)

A simple Back Office rollout checklist

• Decide your source of truth. Create workspaces and name projects/clients the same way accounting labels them. (clockify.me)

• Turn on approvals and locks. Require weekly timesheet submissions and lock approved periods to protect your numbers. (clockify.me)

• Set rates and budgets. Add billable and cost rates; set estimates and alerts for cost control. (clockify.me)

• Wire up attendance. Enable Attendance and export reports for payroll each cycle. (clockify.me)

• Publish schedules (optional). If you plan shifts, publish the schedule so people can track exactly what they were assigned. (clockify.me)

Bottom line: Clockify gives back‑office teams a dependable, all‑in‑one foundation for timekeeping, approvals, budgets, attendance, reporting, and payroll handoff—starting free, and scaling when you need more control. (clockify.me)