What Harvest is (in plain English)

• Harvest is a simple, all‑in‑one way to track time, turn that time into clean invoices, and see which projects and clients are actually profitable. It stays lightweight for everyday use, but gives you the controls and reporting your back office needs. (getharvest.com)

Core things Harvest helps you do

• Track time without friction. People can start/stop timers or fill a weekly sheet, on web, desktop, or mobile. You can add gentle reminders so timesheets don’t slip. (getharvest.com)

• Invoice in a few clicks. Convert approved time and expenses into invoices and accept online payments via Stripe or PayPal. Set recurring invoices and automatic reminders to reduce chasing. (getharvest.com)

• Watch budgets and profitability. Set project budgets, track spend in real time, and use profitability and utilization reports to protect margins and team health. (getharvest.com)

• Handle different billing models. Works for Time & Materials and Fixed Fee projects, and you can collect funds up front with retainers when clients prepay. (getharvest.com)

Why this matters for a solid Back Office

• Cleaner source of truth. Approved timesheets + expense receipts flow into invoices, so your revenue data starts from consistent, auditable inputs. Timesheet approvals and an activity log add oversight. (getharvest.com)

• Faster cash cycle. Online payments (credit card or ACH via Stripe, and PayPal) cut payment friction and shorten days sales outstanding. Late‑payment reminders are built in. (getharvest.com)

• Accounting-ready. Sync invoices and payments with QuickBooks Online or Xero to kill double entry and keep books tidy; retainer behavior aligns with accounting best practice (treated as liability until applied). (getharvest.com)

• Controls and security. Use SAML SSO (e.g., Microsoft Entra, Okta) and require notes on entries to keep records complete and access secure. (getharvest.com)

• Capacity and margin visibility. Built‑in team and project reports show who’s at risk of burnout, where budgets are drifting, and which work is truly profitable—so Ops and Finance can course‑correct early. (getharvest.com)

Everyday workflow perks your team will actually feel

• Calendar to timesheet. Pull Google or Outlook events into Harvest to remember the day in context. (getharvest.com)

• Receipt capture. Snap photos of receipts on mobile and attach them to expenses. (getharvest.com)

• Desktop and mobile apps. Mac, Windows, iOS, and Android apps keep the timer one click away—no fiddling with browser tabs. (getharvest.com)

Plays nicely with the rest of your stack

• Project and communication tools. Track time directly from Asana, Trello, Jira, Slack, and more—so adoption sticks and context isn’t lost. (getharvest.com)

• Finance and payments. Connect Stripe (card and ACH) and PayPal for fast collections; sync with QuickBooks Online or Xero for clean accounting. (getharvest.com)

• Data and BI. Export and integrate with tools like Google Workspace, Stitch, Parallax, and Plecto to build dashboards your leadership will actually use. (getharvest.com)

• People ops. Move approved timesheets into Deel when needed. (getharvest.com)

Extra for planning: Forecast (Harvest’s companion)

• If you also need resource planning and capacity views, Harvest’s companion, Forecast, helps you schedule people, visualize workload, and connect back to Harvest to keep budgets healthy. It’s a simple add for PMO/ops without heavy lift. (getharvest.com)

Who gets the most value

• Agencies, consultancies, studios, and professional services teams that bill time or fixed fees and want fewer tools, cleaner handoffs to accounting, and reliable margins. The UX stays friendly for non‑finance folks while giving Ops/Finance the data they need. (getharvest.com)

Pricing at a glance (as of November 21, 2025)

• Free: 1 seat, 2 projects—great for solo use and trials.

• Pro: $11 per seat/month—unlimited projects and advanced team reporting; accounting/payment integrations.

• Premium: $14 per seat/month—adds profitability reporting, timesheet approvals, activity log, custom reports/exports, and SAML SSO.

• Annual billing knocks 20% off; additional discounts exist for large teams and nonprofits. (getharvest.com)

Quick reasons teams pick Harvest

• Easy for people to adopt, strict enough for Finance.

• Time → invoice → payment in one flow, with less chasing.

• Real‑time visibility into budgets, capacity, and profitability.

• Integrations that keep your back office clean instead of busier. (getharvest.com)

If you want, tell me your current stack (accounting, PM, payments) and I’ll map exactly how Harvest would slot into your back office with recommended settings and guardrails.