What Papershift is (in plain English)

• Papershift is a cloud HR and workforce management platform that pulls your everyday people ops into one place: scheduling, time, leave, onboarding, payroll prep, and documents. It’s built to be simple, secure, and friendly for small teams and multi-location enterprises alike. (papershift.com)

Why it matters for a strong Back Office

• It replaces paper files and scattered spreadsheets with a single source of truth, so your team spends less time chasing data and more time running the business.

• It builds repeatable, auditable processes across scheduling, timekeeping, and HR docs—key for accuracy, compliance, and clean month-end close.

• It reduces handoffs between HR, Ops, and Finance by automating timesheets and payroll prep, and by keeping everyone aligned in real time. (papershift.com)

What you get in practice

• Time tracking that works anywhere: clock in via web, mobile app, or a shared tablet “kiosk,” with real-time sync to the cloud. This suits deskless teams and distributed locations. (papershift.com)

• Shift planning that’s fast and fair: drag-and-drop rosters, staffing rules, conflict checks, availability requests, shift swaps, and even auto-assign for larger teams. Time zones are handled automatically. (papershift.com)

• Absence and leave management that’s clear for everyone: requests, approvals, and balances sit right next to the schedule, so plans stay realistic. (papershift.com)

• Onboarding and offboarding workflows: standardize the steps, reduce manual admin, and keep everything logged. (papershift.com)

• Digital personnel files: contracts, certificates, and sensitive HR documents are stored centrally with access controls and a change history—no more binders. (papershift.com)

• AI to speed up HR work: an AI assistant and AI Chat help answer routine questions, organize docs, and automate recurring HR tasks, reducing back-and-forth and keeping conversations in one secure place. (papershift.com)

• Payroll preparation and exports: transform approved time into payroll-ready data, including allowances (nights, weekends, holidays) and exports for common payroll systems. (papershift.com)

• Reporting and insights: create custom views and dashboards for hours, costs, and trends to support better staffing decisions. (papershift.com)

Security and compliance you can count on

• Papershift is built with GDPR compliance, encryption, access rights, and audit trails in mind, with hosting in ISO 27001–certified data centers in Germany. That’s strong data protection for any company, not just those in the EU. (papershift.com)

Works with the tools you already use

• Use the Marketplace and API to connect scheduling and HR data with your broader stack (e.g., Slack, Personio, EasySecure, bookingkit), or build your own flows. This keeps data moving without manual re-entry. (papershift.com)

Mobile apps and on-site time clocks

• Employees can view shifts, request leave, and track time on iOS and Android. For worksites, set up a tablet as a secure time clock with PIN/signature options. It’s simple for staff and accurate for HR. (papershift.com)

Pricing and trial (simple overview)

• You can start with a 14-day free trial. Plans are per-employee per month, and a small monthly base fee applies. Add-ons are modular—for example, the payroll add-on and time clock sync are priced per employee so you only pay for what you use. This makes it easy to scale up or down as your team changes. (papershift.com)

Who it’s great for

• Small shops that need easy scheduling and clean timesheets without hiring extra admins.

• Growing companies that want consistent onboarding, centralized files, and automated payroll prep.

• Multi-site or shift-based teams that need reliable coverage, mobile access, and clear compliance rules. (papershift.com)

How to plug it into your Back Office

• Start with scheduling and time tracking to establish one source of truth for hours; enable approval workflows so Finance trusts the numbers.

• Digitize personnel files and standardize onboarding steps so every hire follows the same checklist with documents captured once.

• Turn on payroll exports and reporting so month-end becomes review-and-send instead of rebuild-and-guess.

• Layer in AI Chat to cut routine Q&A (shifts, balances, documents) and keep knowledge centralized. (papershift.com)

The bottom line

• Papershift gives your Back Office a clean, connected, and compliant operating system for people management—lightweight to roll out, powerful at scale, and focused on the day-to-day work that actually saves time and money. (papershift.com)

Notes on validation: Features, modules, AI capabilities, marketplace/API, security posture, mobile/kiosk options, and trial/pricing structure were verified with Papershift’s official product, plan, marketplace, and Pulse pages. (papershift.com)